David Townsend ~ Freelance Audio Visual

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Labor Terms, Billing Policies & Event Conditions

Last updated: [January, 29, 2026]

These Terms & Conditions (“Terms”) govern all freelance audiovisual, technical, and production services provided by David Townsend / FreelanceAudioVisual.com (“Contractor”) to the client (“Client”). By booking services, accepting an estimate, or submitting payment, the Client agrees to these Terms unless otherwise agreed to in writing.

1. Payment Terms

  • Payment is due Net 30 from the invoice date unless other arrangements are agreed to in writing prior to the event.

  • Accepted payment methods include Check by Mail, ACH, Zelle, and PayPal, unless otherwise specified.

  • Invoices unpaid after 30 days may be subject to a late fee of 5% per month or the maximum amount permitted by law, whichever is less.

  • The Client is responsible for all reasonable collection costs, including attorney’s fees, court costs, or collection agency fees, if applicable.

2. Rates & Work Hours

  • Standard labor rates are based on a 10-hour workday, calculated portal-to-portal unless otherwise agreed in writing.

  • Overtime (OT) is billed at 1.5× the standard hourly rate for hours worked beyond 10 hours / (13 hours for steady clients) in a single day.

  • Double Time (DT) is billed at 2× the standard hourly rate for hours worked beyond 15 hours in a single day.

  • A minimum 6-hour turnaround between shifts is required. Failure to meet this turnaround may result in additional overtime or premium charges.

  • Any extensions to scheduled work hours requested onsite or resulting from delays outside the Contractor’s control are billable accordingly.

3. Meals & Breaks

  • The Client must provide either:

    • A working lunch, or

    • A minimum 1-hour walk-away meal break after 6 consecutive hours of work.

  • If a shift exceeds 12 hours, a second meal break may be required.

  • If meals or required breaks are not provided, a meal per diem or additional compensation may be billed.

  • Meal and break policies apply regardless of show schedule changes or delays.

4. Travel & Per Diem

  • Per diem is calculated based on current GSA rates (https://www.gsa.gov/travel/plan-book/per-diem-rates) unless otherwise agreed in writing.

  • A standard per diem of $65.00 per day is commonly used for most cities. Higher-cost locations will be disclosed in advance when applicable.

  • Travel days with no event-related work are billed at a half-day labor rate.

  • If work is performed on a travel day, an additional half-day or full-day labor rate may apply depending on scope and duration.

  • Transportation costs including airfare, mileage, parking, tolls, rideshare, taxi, or rental vehicles are billed under the Travel category.

  • Detailed receipts are available upon request.

5. Equipment & Gear Responsibility

  • Any equipment provided by the Contractor is billed separately from labor unless otherwise agreed in writing.

  • The Client assumes full responsibility for all provided equipment from the time it is delivered to the event site until it is returned.

  • The Client is liable for loss, theft, or damage to equipment, excluding normal wear and tear.

  • Replacement or repair costs may be billed at full replacement value where applicable.

6. Scope of Work & Changes

  • Services provided are limited to the scope outlined in the estimate, booking confirmation, or written agreement.

  • Additional requests, role changes, or scope increases may result in additional charges.

  • Changes must be communicated as early as possible to avoid operational or billing impacts.

7. Client Responsibilities

  • The Client agrees to provide accurate schedules, access credentials, venue information, and technical details necessary to perform services.

  • Delays caused by missing information, restricted access, or third-party issues may result in additional billable time.

  • The Client is responsible for securing venue permissions, network access, and approvals where required.

8. Force Majeure

Neither party shall be held liable for delays or failure to perform due to events beyond reasonable control, including but not limited to acts of God, weather, strikes, government actions, venue shutdowns, or technical failures beyond control.

9. Limitation of Liability

  • Contractor liability is limited to the amount paid for services rendered.

  • Contractor is not responsible for consequential damages, lost revenue, or reputational loss resulting from event disruptions beyond reasonable control.

10. Modifications & Exceptions

  • Any modification to these Terms must be agreed to in writing prior to the event.

  • Verbal agreements or assumptions are not binding.

11. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Texas, unless otherwise required by law.

12. Acceptance of Terms

Acceptance of services, approval of estimates, or submission of payment constitutes acknowledgment and agreement to these Terms & Conditions in full.

Contact

For questions regarding these Terms, please contact:
David Townsend
FreelanceAudioVisual.com